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Privacy policy

1. Privacy policy

This privacy policy provides you with clear and comprehensive information about how we handle personal data which the AVINA Stiftung, Hurdnerstrasse 10, 8640 Hurden, (referred to below as "AVINA Stiftung", "we" or "us") processes in accordance with the Swiss Federal Act on Data Protection ("DPA") and, where relevant, with the EU General Data Protection Regulation ("GDPR") (referred to below as "applicable data protection provisions").

This privacy policy applies to applicants and recipients of funding from the AVINA Stiftung, and to individuals associated with them. In particular, the present privacy policy sets out how and for what purposes we process your personal data, and what rights you have under the applicable data protection provisions.

1.1 Who is responsible for processing personal data, and who can you contact in this regard?

The AVINA Stiftung is responsible for the processing of personal data as described in this privacy policy:

AVINA Stiftung
Hurdnerstrasse 10, 8640 Hurden
contact@avinastiftung.ch

If you are in the European Union or the United Kingdom, you may address privacy-related inquiries to our EU or UK representative pursuant to Article 27 GDPR:

EU: EU-REP.Global GmbH, Attn: AVINA Stiftung, Hopfenstr. 1d, 24114 Kiel, Germany

UK: DP Data Protection Services UK Ltd., Attn: AVINA Stiftung, 16 Great Queen Street, Covent Garden, London, WC2B 5AH, United Kingdom

avinastiftung@eu-rep.global
www.eu-rep.global

1.2 What type of personal data do we process?

The personal data we process includes the following information in particular: surname, first name, company name, address, telephone number, e-mail address, website, date of birth, marital status, place of origin and nationality, organisation profile, tax status, CV, bank account details, information on training and profession, on business and/or financial situation, and other details of the project (e.g. project description, duration of project and financing, target group, network and partnerships, and funding).

1.3 Where does the data that we process come from?

We process personal data that we have receive from you yourself, from an individual associated with your, or from third-party institutional applicants, in connection with the review and handling of applications for funding from the AVINA Stiftung, as part of a project or the payment of that funding.

We also process personal data forwarded to us in connection with the evaluation and coordination of projects we support or believe are worthy of support, as well as data passed on to us by other foundations belonging to Stephan Schmidheiny and his family, in accordance with section 1.6, in the interests of the efficient allocation of financial support.

This personal data concerns you and may also concern individuals associated with you, specifically contact persons, project managers and/other individuals who represent or might represent you (e.g. staff members, partners, family members, advocates or employers), or who are otherwise relevant in the context of applications and the grant of funding.

You are obliged to notify individuals associated with you, and other third parties whose personal data you pass on to us, about this privacy policy and the information it contains and, where required by the applicable data protection provisions, to obtain their consent for the processing of their personal data.

1.4 Does the AVINA Stiftung collect sensitive personal data or personality profiles, or special categories of data?

In connection with the review and handling of applications for funding from the AVINA Stiftung, as part of a project or the payment of that funding, it may be necessary for us to process personal data that is deemed sensitive or a personality profile under the DPA, or as a special category of data under the GDPR. This includes, for example, information about religious, philosophical, political or union-related views or activities. A personality profile is a collection of data, which permits an evaluation of key aspects of the personality of a natural person.

1.5 For what purpose and on what legal basis do we process your data?

The AVINA Stiftung processes the personal data set out in section 1.2 in accordance with the applicable data protection provisions:

a) To fulfil contractual obligations

Personal data is processed to review and handle the application submitted by you or by an individual associated with you and, as applicable, to pay out our funding contribution as part of the relevant project.

b) To safeguard legitimate interests

Where necessary, we process your personal data beyond actual contract fulfilment in order to safeguard our legitimate interests or those of third parties, e.g. to ensure IT security or to assert legal claims, and as defence in legal disputes. In order to safeguard our legitimate interests, we may process your personal data to evaluate and coordinate projects we support or believe are worthy of support, as well as to allocate funding efficiently. We may also pass it on to other foundations belonging to Stephan Schmidheiny and his family (please refer to section 1.6).

c) As consented to by you

If you have given us your consent to process your personal data for specific purposes, that consent provides the legitimate basis for such processing. You may revoke your consent at any time, but this will not affect the legality of data processing that occurred prior to revocation.

d) On the basis of statutory requirements or in the public interest

Where necessary, we process your personal data to fulfil our statutory and regulatory obligations, such as when reporting to our supervisory authority. In addition, we may process your personal data in order to fulfil tasks that are in the public interest.

Personal data is not used for any promotional purposes whatsoever and, notwithstanding section 1.6, is not passed on to third parties.

1.6 Who receives your data?

Within the AVINA Stiftung, only those individuals who need access to personal data for the purposes listed under section 1.5 actually receive it.

Subject to your consent or to safeguard our legitimate interests, to evaluate and coordinate the projects we support or believe are worthy of support, as well as in the interests of the efficient allocation of financial support, the AVINA Stiftung may pass personal data on to other foundations belonging to Stephan Schmidheiny and his family. These include the Asuera Stiftung, Hurden, the Alexander Schmidheiny Stiftung, Heerbrugg, and the Garbef-Stiftung, Glarus. The aforementioned foundations may exchange personal data between themselves for this purpose.

The service-providers and auxiliaries we use may also receive personal data for the purposes set out in section 1.5 (e.g. with respect to banking services, audits, bookkeeping, IT services, logistics, printing services, telecommunications, debt collection, advisory and consulting services, and sales and marketing). These third parties must observe the same or similar rules on the protection of personal data as we ourselves, and may be subject to statutory confidentiality obligations.

Other recipients of data may be those entities to which you have authorised us to transmit your data.

Disclosure may also be made to a country within the European Economic Area or to another country whose legislation ensures adequate data protection according to the applicable data protection provisions.

To the extent that disclosure is made to a country outside the European Economic Area or to a country whose legislation does not ensure adequate data protection under the applicable data protection provisions, we will ensure, to the extent permitted by law, that the disclosure is made on the basis of appropriate arrangements (e.g., standard contracts recognized by the competent authorities) or another basis in accordance with the applicable data protection provisions. In particular, disclosure may be made if this is necessary for the fulfillment of contractual obligations. If disclosure is made on the basis of standard contracts recognised by the competent authorities, a copy may be requested from the office specified in section 1.1 of this privacy policy.

1.7 Might your data be published?

As part of its public relations work, the AVINA Stiftung may announce the financial support that has been awarded or paid out. This is done in particular on our website (www.avinastiftung.ch).

1.8 How do we protect personal data?

The AVINA Stiftung institutes appropriate technological and organisational measures to ensure the protection and confidentiality of personal data.

1.9 How long is data stored?

As a general rule, the AVINA Stiftung processes and stores/archives personal data for as long as necessary to achieve the purposes set out in this privacy policy and/or to fulfil any statutory archiving requirements. Personal data that is no longer needed is deleted or destroyed regularly.

1.10 Does the AVINA Stiftung use profiling or means of automated decision-making?

The AVINA Stiftung does not undertake any automated evaluation of personal data in order to assess certain personal aspects (profiling), or any means of automated decision-making about the grant of funding.

1.11 What data protection rights do you have?

Essentially, anyone whose personal data is being processed has the right to information about that data, the right to have it corrected, to have it deleted, to restrict the scope of processing, to object to its processing and, where applicable to you, also the right to data portability and to lodge an appeal with the competent supervisory authority. Please note that these rights may be subject to certain conditions and exceptions.

If you have any questions or complaints in connection with the processing of your personal data, please contact the address given in section 1.1 of this privacy policy.

2.Terms and information concerning the use of the website

2.1 General

The AVINA Stiftung reviews and updates the information on its website regularly. Despite all due care, the facts may have changed since this information was first published. Although we make every reasonable effort to keep all information correct and updated, we accept no responsibility or liability for its correctness, completeness or up-to-date nature. Furthermore, the AVINA Stiftung reserves the right to make changes or additions to the information it provides at any time.

References and links to other websites are simply suggested further sources of information. We have no control over the content of these external sources, and accept no responsibility or liability for their content.

The content and structure of the AVINA Stiftung website are protected by copyright and/or other intellectual property rights, and the AVINA Stiftung and its licensors retain all rights to it. The use or replication of that content and structure, especially the use of texts, text extracts and image materials requires the prior written consent of the AVINA Stiftung.

2.2 Use of cookies

This website uses cookies. Cookies are small text files that are saved permanently or temporarily on your computer when you visit the website. The purpose of technically necessary cookies is to ensure that the website functions as well as is possible. That of others is to provide us with statistical evaluations based on the use of our website, and thus enable us to improve it continuously.

You can deactivate some or all cookies at any time using your browser settings. To find out how to do this, please consult your browser's "Help" functions. If you deactivate cookies, you may no longer be able to use all of the functions of this website.

2.3 Google Analytics

We use the web analysis tool Google Analytics, which also employs cookies to facilitate its services. The information that these cookies generates about your use of this website is generally transmitted to a Google server in the USA and stored there. On behalf of us, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide further services to us relating to website and internet use.

You can prevent Google using cookies to collect data relating to your use of the website (including your IP address), as well as Google processing your data, by downloading and installing the browser plugin available at the following link (https://tools.google.com/dlpage/gaoptout?hl=en-GB). Further information on Google Analytics and data protection can be found at https://policies.google.com/privacy?hl=en-gb.

2.4 Plugins from social media providers

Our website also uses social plugins ("plugins") from various social media providers ("providers"). Social plugins are small software components that create a connection between your visit to our website and a provider's social media platform. The plugins appear as the provider's logo, and may be small buttons such as a Twitter or LinkedIn button. The Plugin lets the provider know that you have visited our website, and can pass on the cookies it previously placed on your computer to that provider. We use plugins from Twitter, Instagram and LinkedIn.

When you call up our website, which contains such plugins, your browser can connect directly to the provider's system. The content of the Plugin can be transmitted by the provider directly to your computer, and embedded by it into the website. By embedding the Plugin, the provider can receive the information that your browser has called up the page in question on our website, even if you do not have a profile with that provider or are not currently logged in to it. This information (including your IP address), can be transmitted by your browser directly to a provider server – which may be located outside Switzerland – and stored there. If you log in to the provider at a later point in time, the information can be associated with your profile.

If you are logged in to your account with the provider at the same time, the provider can associate your visit to our website with your account. If you interact with plugins (i.e. click on one of the buttons), the information in question can be transmitted by your browser directly to the provider, and stored there.

Please note that we have no control over the use of your data by the provider. Information about the purpose and scope of data collection, further processing on the part of the individual providers concerned, and about your rights in this regard and settings options to protect your privacy, can be found in the providers' privacy policies:

If you do not want the provider to associate the data collected when you visit our website directly with your account with that provider, you must log out of the provider's website before calling up our site.

If you go to your browser settings and disable/block third-party cookies, the browser will not send any cookies to the server where a site contains embedded content from other providers. However, this setting may mean that other functions of our web page no longer work either. You can also prevent plugins from loading entirely with add-ons for your browser, such as the "NoScript" script blocker (http://noscript.net/).

2.5 Contact form

When you use the contact form to contact the AVINA Stiftung, the contact data you send us will be registered to process your query and also in case there are any follow-up questions. Please refer to our privacy policy on this point.

2.6 Exclusion of liability

The AVINA Stiftung accepts no liability for damage or loss of any nature, including indirect and consequential loss, arising from or in connection with a user accessing, using or not using the information published on this website, from misuse of the internet connection, or from technical disruptions.

3. Amendments to these [the privacy policy] terms and information

We reserve the right to amend these [the privacy policy] terms and information where necessary. Please note the most recent version, which is posted on our website.

4. Applicable law and place of jurisdiction

All legal relationships arising from the use of the AVINA Stiftung website are subject to Swiss law. The exclusive place of jurisdiction is the registered office of the AVINA Stiftung.

Hurden, 14 January 2021